Terms and conditions of rental:
1. Payment and Cancellation Policies
This booking form becomes a binding agreement for the rental of ‘Sparkford Hall (“the Property”, which includes buildings and grounds) when James March Smith (“the Owner”), having received the booking form and the deposit, send confirmation of the booking herein to the persons renting the Property (“the Tenants”)
A deposit of 50% of the rental charge is required with your booking form to guarantee the booking. This deposit is non-refundable once you have received confirmation of the booking.
A confirmation email will state the rental balance required plus a security deposit (“the Security Deposit”). The balance of the rent and the Security Deposit, should be paid no less than 8 weeks prior to the rental commencement date, both sums will be banked.
The rental charge and security deposit must be paid in full, if a booking is made less than eight weeks from the rental commencement date. The Owners will issue no further balance reminders.
If cancellation is made by the Tenants (which must be received by recorded delivery to the address in the contact page), less than 8 weeks prior to the rental commencement, or if payment is not received by the due date, the Owners reserve the right to give notice in writing that the reservation is cancelled. The Tenants will remain liable to pay the balance of the rent.
In the event of cancellation the 50% deposit is non-refundable. Refunds of any other amounts paid will only be made if the Owners are able to re-let the Property. Any expenses or losses incurred in so doing (including re-advertising and administration costs) will be deducted from the refundable account. Bank charges on payments by means other than UK Sterling cheques are payable by the Tenant.
The Tenants are advised to arrange a comprehensive travel insurance policy for the entire group/family including cancellation cover, personal belongings, accidental damage and public liability. Please take advice from an insurance broker. The Owners reserve the right to request proof of your insurance. Should the Owners, through some unforeseen circumstances, be unable to fulfill the agreement to make the Property available for rental, the Tenants shall be entitled to a full refund.
The Security Deposit will be refunded in full or part three weeks after the Tenants’ departure date. Prior to issuing the booking confirmation the Owners reserve the right to make any changes to the accommodation offered or to the rental prices.
2. Arrival and Departure
Bookings are from Friday to Friday. The Property is let to the Tenant from 5 p.m. (no earlier) on the day of arrival and all tenants MUST vacate the property by 10.00.a.m. at the latest on the day of departure, the Tenants have paid to rent the Property for this period only. An additional charge may be made for arrival or departure outside these times.
3. Damage to the Property
When booking the Property, the Tenants accept full responsibility for any loss, breakage or damage to the contents fixtures or fittings of the Property. The Tenants must undertake to inform the Owners immediately of any such damage during their rental period. The cost of repair or replacement for any damages, missing items, excessive or unusual telephone charges (at the discretion of the Owners) or excessive services consumed (at the discretion of the Owners) will be deducted from the Security Deposit. If the cost of repair or replacement exceeds the security deposit, the Tenants will be responsible for paying the difference. In the event that replacement furniture or fittings are required, the Owners will source replacement items to the same high standards as the originals and the Tenants will be liable for the replacement costs in full. The Tenants are required to take care of and show consideration for the Property and must leave it in a clean and tidy condition at the end of the rental period. This includes cleaning the oven and emptying the dishwasher before departure. If the Tenants fail to leave the Property in an acceptable condition, the Owners reserve the right to deduct a cleaning charge based on an hourly rate of £20 hour/cleaner. Similarly if the Tenants fail to vacate the Property by the agreed contract time, a deduction of £130 hour or part hour will be made from the Security Deposit.
The Tenants are fully responsible for the disposal of rubbish, including bottles that must be put in the bins provided. No smoking is permitted at the Property. Please kindly refrain from using candles in the main house due to fire restrictions. Thank you.
4. The Tenants Obligations
The Tenants must undertake to allow access to the Property for the purpose of maintenance, repairs, or inspections. The Tenants shall report to the Owners without delay any defects in the Property or breakdown in the equipment, plant, machinery or appliances in the Property or garden, and arrangements for repair and/or replacement will be made as soon as possible.
In total there are twelve bedrooms (plus two cots are available) sleeping a total of 28. The Tenants must undertake not to exceed this number of occupants. The Tenants must undertake to ensure that the number of bedrooms and combination of beds there in, are suitable for their group/family members. Tenants are not permitted to move furniture around in a room nor from one room to another. Pitching tents or parking caravans to accommodate more people is only permitted with prior consent from the Owners.
The Tenants should supervise children at all times and verify the suitability of equipment and toys before use, including cots and high chair.
Tenants are expected to have consideration for other people. If in the reasonable opinion of the Owners, their representative or any other person in authority, you or any member of your party behaves in such a way as to cause or is likely to cause danger, upset or distress to any third party or damage to property, the Owners are entitled, without prior notice, to terminate the Property rental without refund or compensation. In any such circumstance the Tenants will be asked to vacate the Property immediately.
No domestic animals are allowed on the Property without the prior permission of the Owner
The tenants agree that the number of guests at anytime will not exceed those that can sleep in the main house (30 guests) and if the cottage is rented (8 guests) unless otherwise agreed in writing with the Owners or their representative, if exceeded, this agreement can and will be terminated with immediate effect without refund or compensation.
6. Suppliers and Third parties
If the property is to be let for an event that would cater for more than 28, the Tenant is required to use the suppliers recommended by the Owners. No third party will be allowed to provide services to the Tenant on the property without the prior permission of the Owners.
7. The Owners Obligations
The Owners will ensure the Property is cleaned between lettings
The Owners will provide one bath sheet (for use inside the house only) if ordered at the time of booking
The Owners will provide bed linen (excluding cot linen).
The Owners or managers can take no responsibility for any personal injuries, howsoever caused, except to the extent that such injury is attributable to the negligence of the Owners or managers.
Details of fixtures and fittings are correct as at 1/2/2012 but the Owners reserve the right to replace them without prior notice.
The Owners cannot be held responsible for unavailability of an appliance, due to damage or breakage by the Tenants or previous Tenants, although repair or replacement will be made as soon as possible.
9. Property Location
The Property is situated in a rural location and the Tenants should be aware of local flora and fauna, there may be domestic, farm and wild animals in the vicinity and associated noise, smell and droppings. The presence of birds, rodents and insects (including stinging/biting insects) in the surrounding countryside and on occasion living in accessible places such as attics and eaves is inevitable. These are local prevailing conditions for which the Owners cannot accept any liability.
The Property is situated in a rural location and the Tenants are advised to expect farming around the Property. The Owners cannot be held liable for any such activities, which may occur day or night at any time of year.
The Owners cannot accept responsibility for weather conditions, which may affect the Property and the facilities as well as access to the Property.
Notice of fetes, festivals and local celebrations or events is not automatically given and may result in increased level of traffic or subsequent noise.
The Owners cannot be held responsible for any seasonal increase in traffic levels, noise or disturbance. Building or road works may take place in the vicinity of the Property; the Owners cannot accept responsibility for any resultant noise or disruption.
Cuts in water and electricity supplies may occur at any time without warning (for example in times of drought). The Owners cannot be held responsible for technical problems with the Property or the facilities or any problems with any electrical appliance as a result of interruption to the electrical or water supplies.
The law of England and Wales governs this contract. Any disputes arising under this contract shall be referred to the courts of England and Wales.